Many times, when a new tenant comes in to sign the lease for a rental property, they are overwhelmed by all of the information and documents provided. Make it easy for them! Explain the most important parts of the lease, instead of just letting them read through it themselves. This assures there is a clear understanding of the policies and payments that will be due. Go over each important item aloud and have them initial next to the item on the contract to show they agree and understand. After all, most tenants do not read or fully understand the legal jargon in their lease from beginning to end.

Here are some things that property managers should ensure are included in every South Florida lease and mentioned to each tenant as well:

• Rental due date. While most leases will stipulate that rent is due the first of each month, most management companies will offer a grace period of a few days.  If rent is considered LATE on the 1st, put it in the lease, likewise if the late period starts on the 3rd. Also, tell the tenant HOW TO PAY. Check, online, bank deduction, etc.
• The penalty for late rent.  Tenants must be informed how much a penalty will be if the rent is late, and if extenuating circumstances will ever apply.
• Utilities. Clearly list what utilities the tenant will pay and what utilities (trash, water, etc) will be paid by the owner.
• Unit Alterations.  If tenants are required to get permission from management prior to making ANY alterations to the unit, it must be spelled out in the lease.  This can include painting walls, shelving, a ceiling fan, etc. If this is not clearly explained in the lease, tenants cannot be penalized for any property alterations found upon move-out!
• Authorized landlord entry.  While landlords are perfectly within their rights to enter a property during an emergency situation, 24 hour notice is typically required to enter any other time.  It would be in your best interests to put this in the lease.  Let tenants know that, even though they are renting, the landlord can still request and get access to the property.
• Pet policy.  Be clear with your pet policy. If your property doesn’t allow pets, put it in the lease and include penalties for unauthorized animals.  If you will allow pets, clearly explain any restrictions (dogs under 25 pounds), and any pet deposits required.  Also be sure to note whether the deposit is refundable upon move-out. Also explain the cost for other damages related to a pet, if that applies.

You can add other points to the list, but these are some of the common elements that tenants may not read or understand. By providing your tenants with an explanation of your comprehensive, in-depth lease, you can avoid any misunderstandings and possible legal issues later.  Keystone Property Management Services of South Florida helps screen tenants and organizes the leasing paperwork.  You can be sure that we go over all the details, so every renter knows what to expect at your property.  Contact us about your Property Management needs today!